Accounts Payable Assistant- Maternity Cover

Do you want a career working for one of The Times top ten Best Big Company in the UK?

It’s an exciting time to join our Accounts Payable Query Resolution Team, you’ll have an opportunity to work in a friendly, fast paced environment across three well-known UK Leisure industry brands; Haven, Warner Leisure Hotels and Butlin’s.

Key responsibilities

• Ensure transactions manoeuvre through our systems in a timely manner from receipt to payment. 
Team Members are required to: 
• Be responsible and accountable for specific suppliers split by letters of the alphabet (e.g. A-C; D, K, M, etc) 
• Proactively manoeuvre transactions through the different statuses/workflow in any of our systems 
• Be the key contact for suppliers and users 
• Regularly monitor supplier accounts and take appropriate actions to prevent restrictions which may adversely affect our business
• Communicate effectively and regularly with suppliers and users to ensure the smooth transition of transactions through workflows 
• Arrange and participate in quarterly meetings (conference calls or face to face) with key suppliers to ensure issues are followed up and to keep good relationships
• Responsible for obtaining all copy invoices and being accountable for un-actioned items on supplier statements
• Run and analyse reports to deal with and resolve issues identified
• Proactively promote AP Std processes and compliance around the business
• Proactively escalate upwards where issues are identified and there is potential risk to the Bourne Leisure relationship due to non-payment of invoices
• Establish good relations with suppliers, and team members across sites and Head Office 

Being Positive, Being There, Being Smart, Being Clear and Being Better

• Attend regular site visits with Accounts Payable Team Leader and/or AP Manager to meet, review, provide updates and assistance where and when required to users 
• Support team members throughout holidays and sick cover as necessary
• In a timely manner provide quality reports and analysis to the Accounts Payable Team Leader and/or AP Manager to include but not limited to: 
• Supplier Analysis
• Aged items (Dream, Coupa, Utilidex)
• Root cause analysis (e.g. - where supplier on hold)
• Support AP Team Leader and/or AP Manager in being proactive with Year End activities which may include (but not limited to)
• Providing information on specific suppliers
• Take appropriate action where non-compliant activity is identified 
• Support AP Team Leader and/or AP Manager in assisting with requests from Internal & External Auditors
• Actively participate in yearly target setting and reviews
• Actively participate in monthly AP Team meetings, regularly coffee chats, other events as they arise
• Support other team members which may include training 
• Be proactive in updating skills relevant to role in particular MS Excel
• Provide other related duties as required

• Detailed knowledge of Accounts Payable process with 2-3 yrs experience with a Procure to Pay mindset
• Collaborative team player
• Strong Excel (pivot table and v-look ups – demonstrable by test).
• Customer focused with a customer service approach.
• Confident in dealing and building relationships 
• Excellent written and oral communication skills with good attention to detail
• High level of accuracy 
• Good organisation and prioritisation skills
• Positive outlook and highly motivated
• Excellent problem solving, analytical skills with the ability to root cause
• Numerical with the ability to perform reconciliations (supplier and between systems) and provide commentary on findings
• Good technical skills to navigate way around systems
• Good negotiation skills 
• Ability to multi-task 
• Calm and focused and able to work in an ever-changing environment

• Working knowledge of accounting/P2P systems such as Coupa, Oracle, SAP, Dream
• Experience of working in a Shared Service Centre environment
• Accountancy Qualification

The benefits of working with us:

•20% team member discount across Warner Leisure Hotels, Butlin’s and Haven holidays for you, your family and friends
•Reward and recognition schemes including long service
•Externally recognised qualifications that will give you the opportunity to progress and develop within Bourne Leisure
•Childcare voucher scheme (subject to eligibility)
•Government pension scheme

‘We are keen to find someone who is inquisitive, likes to get to the bottom of things and always looking for how we can do things better.  If this sounds like you please get in touch’

To take the next step in building the Bourne Leisure career you’ve always dreamed of...apply now!


Bourne Leisure Head Office


1 Park Lane, Hemel Hempstead, Herts HP2 4YL GBR



Employment Status


Employment Type

Fixed Term Contract

Effective Date

4 October 2019

Expiration Date

25 October 2019