Sales Support Administrator - Haven

Sales Support Administrator - Maternity Cover

Haven, part of the Bourne Leisure Group, is a brand where the overall aim is about being an antidote for daily life for our holiday makers on our 38 parks, this is also true for Caravan Sales for our holiday home owners.  

As a team, we support to deliver a set of crystal clear values, ensuring that all team members help to create amazing experiences and memories for our owners and holidaymakers.

We describe our team members, at all levels, as 'bright and breezy' people and you will need to have the right attitude for consistently living by dare to care, yes I can, keep it simple, make it fun and do the right thing.  As a team we have a passion for ensuring that our holidaymakers and owners have the very best experiences whilst on park, but also throughout all communication prior to visiting, during and after their holiday. The aim is to deliver an effortless experience for our holidaymakers and owners, so they can relax and enjoy the lifestyle they envisaged prior to joining the owner community on park or prior to coming on holiday with us.

All our Team Members aim to deliver this at all times, enjoying working in a busy, fast paced, fun and challenging environment.

The Administration team are looking for a Sales Support Administrator who is organised, creative and methodical to ensure the internal information system is updated and to communicate with our guests via email in response to queries sent in.

As Sales Support Administrator, you’ll be responsible for:

•Providing quality customer service, utilising an excellent telephone manner and clear  written communication to ensure that all parties are provided with necessary and  relevant information.

•Maintaining and developing successful and professional working relationships with all   customers and teams by providing a friendly and effective service at all times

•Ensuring the customer relationship database (Equalizer) is up to date and concurrent  with all customer communication clearly logged and any outstanding actions task listed.  Any enquiries logged, and full client contact details entered

•Providing full administrative support to our contact centre advisors for any  amendments, changes and paperwork regarding bookings

•Walking the contact centre floor when required to support contact centre advisors and  team leaders in answering advisor queries

•Ensuring third party reservations which are managed by the partnership sales team are  correctly keyed onto the system and that request bookings are serviced immediately  (within 24 hours) in line with our service level agreements

•Loading and reconciling credited awards from charities and other partners so that the  contact centre team are able to effectively process all booking enquiries

•Monitoring the automatic payment collection system and contacting customers directly,  where necessary, to ensure all details are current

•Supporting promotional newspaper and any other third-party bookings as required  including loading details onto the booking system, sending confirmations and  reconciling reports for bookings that are automatically loaded into the reservation  system

•Supporting the commercial team in ensuring that free sell and allocation information is  clearly communicated to and understood by all operators

•Working with the credit control team to ensure that bookings are loaded at the correct  value, with the correct discounts and payment deadlines.  To ensure that invoices and  confirmations are sent when required and accounts are cleared within the contractual  time deadlines

•Supporting the application support team in testing pricing and system set up before  promotions go live for the business

•Assisting with system-based queries from the contact centre and escalating these to  appropriate teams where necessary

•Completing reports to ensure system information is correct and contacting guests  directly where necessary to update relevant information

•Responding to guest emails within our 48-hour service level agreement and ensuring that  responses are accurate and the spelling and grammar is correct

•Responding to guests regarding pre-holiday complaints by telephone, email and post

•Administrating holiday gift vouchers directly with customers and ensuring these are  recorded and processed correctly

•Supporting the groups and events team to ensure that all relevant customer information  is loaded into the system 4 weeks prior to guest arrival

•Creating competition and press trip bookings for the PR, partnerships and guest insight  team in line with terms and conditions provided by these teams

•Assisting the partnerships team with proof reading and checking brochure pages and  promotional marketing information

•Administration of the Freedom Trail promotion including queries from the contact centre  and guests directly.  Ensuring correct information is sent to guests and guest data is  sent safely and securely

•Role modelling the Breath of Fresh Air and keeping this in mind for all customer  correspondence while also balancing the business needs

•Attending meetings with partners and/or visits to park as required

•Attend 121s with line manager and follow the appraisal process

•Ensuring that parks are aware of all our customers’ requirements and that they are  aware of Bourne Leisure’s contractual obligations with partners from all sources

•Demonstrating a thorough knowledge of all aspects of the Bourne Leisure operation and  have a details knowledge of the Haven Holidays product

•To support all other areas of the business and complete any other tasks as necessary.


What kind of person should you be:

•Methodical, organised, good with numbers and spreadsheets.  Must be system and logic  orientated
•High levels of attention to detail and accuracy
•Conscientious and able to use initiative
•A personality that loves, develops and promotes a fun and engaging environment whilst  remaining calm and professional
•Have excellent system skills and a desire to learn
•Flexible and willing to take on new tasks to fit in with the needs of the business
•Be a role model of our culture and values

Location

Bourne Leisure Head Office

Address

1 Park Lane, Hemel Hempstead, Herts HP2 4YL GBR

Division

Bourne Support

Employment Status

Full-time

Employment Type

Fixed Term Contract

Effective Date

30 October 2019

Expiration Date

29 November 2019