Accounts Payable Assistant- 12 Months FTC

Do you want a career working for one of The Times top ten Best Big Company in the UK?

It’s an exciting time to join our Accounts Payable team , you’ll have an opportunity to work in a friendly, fast paced environment across three well-known UK Leisure industry brands; Haven, Warner Leisure Hotels and Butlin’s.
The Accounts Payable Team sits within Central Finance Support at Bourne Support (CFS) 
The AP team is an award winning ,with a clear connection to all the brand teams in Hemel Hempstead as well as Procurement, our suppliers and of course our teams on parks, resorts and hotels.  The purpose of this role is to work with fellow team members to ensure our transactions are processed and paid in a timely manner using a variety of systems including Concur, Coupa and Dream

Key responsibilities

• Be responsible and accountable for specific suppliers 
• Work with team to process invoices onto our systems 
•Have a critical eye reviewing reports and compliance checking
• Be the key contact for suppliers and users 
• Regularly monitor supplier accounts and take appropriate actions to prevent restrictions which may adversely affect our business
• Communicate effectively and regularly with suppliers and users to ensure the smooth transition of transactions through workflows 
• Arrange and participate in quarterly meetings (conference calls or face to face) with key suppliers to ensure issues are followed up and to keep good relationships
• Responsible for obtaining all copy invoices and being accountable for un-actioned items on supplier statements
• Run and analyse reports to deal with and resolve issues identified
• Proactively promote AP Std processes and compliance around the business
• Proactively escalate upwards where issues are identified and there is potential risk to the Bourne Leisure relationship due to non-payment of invoices
• Establish good relations with suppliers, and team members across sites and Head Office 
Being Positive, Being There, Being Smart, Being Clear and Being Better
• Attend regular site visits with Accounts Payable Team Leader and/or AP Manager to meet, review, provide updates and assistance where and when required to users 
• Support team members throughout holidays and sick cover as necessary
• In a timely manner provide quality reports and analysis to the Accounts Payable Team Leader and/or AP Manager to include but not limited to: 
• Supplier Analysis
• Aged items (Dream, Coupa, Utilidex)
• Root cause analysis (e.g. - where supplier on hold)
• Support AP Team Leader and/or AP Manager in being proactive with Year End activities which may include (but not limited to)
• Providing information on specific suppliers
• Take appropriate action where non-compliant activity is identified 
• Support AP Team Leader and/or AP Manager in assisting with requests from Internal & External Auditors
• Actively participate in yearly target setting and reviews
• Actively participate in monthly AP Team meetings, regularly coffee chats, other events as they arise
• Support other team members which may include training 
• Be proactive in updating skills relevant to role in particular MS Excel
• Provide other related duties as required

Essential
• Detailed knowledge of Accounts Payable process with proven experience with a Procure to Pay mindset
• Collaborative team player
• Strong Excel (pivot table and v-look ups – demonstrable by test).
• Customer focused with a customer service approach.
• Confident in dealing and building relationships 
• Excellent written and oral communication skills with good attention to detail
• High level of accuracy 
• Good organisation and prioritisation skills
• Positive outlook and highly motivated
• Excellent problem solving, analytical skills with the ability to root cause
• Numerical with the ability to perform reconciliations (supplier and between systems) and provide commentary on findings
• Good technical skills to navigate way around systems
• Good negotiation skills 
• Ability to multi-task 
• Calm and focused and able to work in an ever-changing environment

Desirable
• Working knowledge of accounting/P2P systems such as Coupa, Oracle, SAP, Dream
• Experience of working in a Shared Service Centre environment
• Accountancy Qualification


The benefits of working with us:

•20% team member discount across Warner Leisure Hotels, Butlin’s and Haven holidays for you, your family and friends
•Reward and recognition schemes including long service
•Externally recognised qualifications that will give you the opportunity to progress and develop within Bourne Leisure
•Childcare voucher scheme (subject to eligibility)
•Government pension scheme
‘We are keen to find someone who is inquisitive, likes to get to the bottom of things and always looking for how we can do things better.  If this sounds like you please get in touch’
To take the next step in building the Bourne Leisure career you’ve always dreamed of...apply now!



Location

Bourne Leisure Head Office

Address

1 Park Lane, Hemel Hempstead, Herts HP2 4YL GBR

Division

BOURNE HEAD OFFICE

Employment Status

Full-time

Employment Type

Fixed Term Contract

Effective Date

21 November 2019

Expiration Date

20 December 2019